Prevention of Future Deaths reports · 2024

Keith Smith

Regulation 28 report to prevent future deaths, reference 2024-0131, written 11 Mar 2024. A coroner writes one of these when an inquest reveals a risk that could cause further deaths unless something changes.

Date of report11 Mar 2024
Reference2024-0131
DeceasedKeith Smith
CoronerGraeme Irvine
Coroner areaEast London
CategoryHospital Death (Clinical Procedures and medical management) related deaths
Sourcejudiciary.uk record · original PDF
Responses published1

The report

Text extracted from the PDF text layer. Reproduced verbatim, including the scan's own layout.

MR  G IRVINE

SENIOR  CORONER

EAST  TONDON

East london Coroner's Court, Queens  Road Walthamstow,  E17 8QP

REGULATION 28: REPORT  TO PREVENT FUTURE  DEATHS (r)

Ref

REGULATION  28 REPORT  TO PREVENT FUTURE DEATHS

THIS REPORT ¡S BE¡NG  SENT  TO:

a

, Church  Elm  Lane  Medical  Practice,  169 Ghurch Elm Ln,

Dagenham  RMl0 gRR

1

CORONER

I am Graeme lrvine, senior  coroner,  for the coroner area of East London

2

CORONER'S  LEGAL  POWERS

I make  this report under  paragraphT,  Schedule 5, of the  Coroners  and  Justice  Act 2009
and Regulations  28 and29 of the Coroners (lnvestigations)  Regulations 2013.
http  ://www. leeislatio n.eov. u k/u kpea/2009/25lsched  u le/5/pa raera ph/7
http  ://www. leeislatio n.eov. u k/u ksi/20  13l1-629/pa rtl7/made

3

INVESTIGATION  and INQUEST

On  6th July 2023, this  court commenced  an investigation  into the death of Keith  Smith
aged 75 years.  The investigation  concluded at the  end  of the inquest  on Bth  March  2024.
The conclusion of the inquest  was a short-form  conclusion  of natural causes.

Mr Smith's medical  cause of death was determined  as;

1a Acute Myocardial lnfarction
1b Severe Stenosis of the Coronary  Arteries
I c Atherosclerosis
ll Hvpertension,  Tvpe 2 Diabetes  Mellitus
CIRCUMSTANGES  OF THE DEATH

4

1

 
 
 
 
 
 Kevin  Smith was diagnosed  through  MRI as suffering  from degeneration  of his lumbar
spine  which  caused impingement  of his lower sciatic  nerve resulting  in chronic pain.

Mr Smith  experienced  a development in his pain  in early July 2023 with symptoms  of
back  and chest pain,  radiating into his neck.  Mr Smith  sought medical  treatment  from his
GP in telephone  calls with the surgery reception  on 3rd,  4th and  Sth July  2023.

The response  from the  surgery  was chaotic  and  at times the behaviour  of those  taking
telephone calls was unprofessional and inappropriate.

On 4th  and  Sth July 2023  Mr Smith  was informed  that he would receive  a GP call-back,
on both  days  that did not occur.

On the  evening  of Sth July 2023  Mr Smith's  family,  frustrated with  the lack of contact
called 1 11 who diverted  the call to the  999 service.  An ambulance attended  upon  Mr
Smith  who, utilising  an ECG  diagnosed  that  Mr Smith was suffering a myocardial
infarction.  Moments  later, Mr Smith lapsed  into cardiac arrest, despite prompt  and
effective CPR  his death  was declare  just after  midnight  on 6th July 2023.

5

CORONER'S CONCERNS

During  the  course  of the inquest  the  evidence  revealed matters  giving  rise to concern. ln
my opinion  there is a risk that future deaths  could  occur unless  action is taken. ln the
circumstances it is my statutory duty  to report to you.

The MATTERS OF CONCERN  are as follows. -

a

The GP surgery  cannot offer persuasive  evidence  that  changes in procedures,
staffing  and training since Mr Smith's  death have resulted in the improvement  of,
the  recording  of patient  calls, the escalation  of patient  enquiries  to GPs  and the
monitoring  of GP call-backs to patients.

6

ACTION  SHOULD BE TAKEN

ln my opinion action  should be taken  to prevent future deaths and I believe  you
IAND/OR  your  organisation] have the power to take  such action.

7

YOUR RESPONSE

You are under  a duty  to respond  to this report within 56 days  of the date  of this  report,
namely  by 6th May 2024. l, the coroner, may extend  the period.

Your response  must contain details  of action  taken  or proposed  to be taken,  setting  out
the  timetable  for action.  Otherwise  you must explain  why no action is proposed.

I

COPIES  and PUBLICATION

I have  sent  a copy  of my report  to the Chief Coroner  and  to the following  lnterested
Persons  to the family of Mr Smith. I have also  sent it to the local  Director  of Public
Health who  may find it useful  or of interest.

I am also  under  a duty  to send a copy  of your response  to the Chief  Coroner  and  all
interested  persons  who in my opinion should  receive it.

I may  also  send  a copy  of your response  to any other person  who  I believe  may find it
useful  or of interest.

The Chief Coroner  may  publish  either or both in a complete or redacted  or summary
form. He may send  a copy  of this report  to any person  who  he believes  may find it useful
or of interest.

2

 You  may  make
the release  or the

I

IDATEI llth  March  2024 |

to me, the coroner,  at the time  of your response,  about

of your response

s
I

GNED  BY  CORONERI

l^

\

J

Responses

1 response published against this report on judiciary.uk. A response is a body's written reply to the coroner's concerns; publication is at the discretion of the Chief Coroner's office, so an absent response does not mean nobody replied.

Response from Church Elm Lane Medical Practice (PDF)
REGULATION 28: 

REPORT TO PREVENT FUTURE DEATHS  

Date:   

5th May 2024 

Version: 

V3 

Author: 

Regulation 28: Report to Prevent Future Deaths (PFD) 

Page 1 of 33 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 Contents 
Introduction ........................................................................................................................... 5 

Action Plan ............................................................................................................................ 5 

Immediate Actions Taken .................................................................................................... 5 

Short-term Improvements ................................................................................................... 5 

Formal Reviews: ............................................................................................................. 5 

Individual Feedback: ....................................................................................................... 5 

Staff Training on Message Escalation: .............................................................................. 5 

Care Navigation and Escalation Training: ......................................................................... 6 

GP Observation of Reception Staff: .................................................................................. 6 

Long-term Strategy and Improvements ................................................................................ 6 

Enhanced Communication Systems ................................................................................ 6 

Comprehensive Staff Training Program ............................................................................. 7 

Policy and Procedure Review ........................................................................................... 7 

Monitoring and Evaluation ............................................................................................... 8 

Patient Engagement and Feedback .................................................................................. 8 

Appendix 1 ......................................................................................................................... 9 

Team Meeting Minutes - 18/3/24 .......................................................................................... 9 

Reception Notification Protocol: ...................................................................................... 9 

Induction Policy Review: .................................................................................................. 9 

Red Button Training: ........................................................................................................ 9 

Mandatory Training Review: ............................................................................................. 9 

Message Book Audit: ....................................................................................................... 9 

Confidence and Understanding Survey Results: ............................................................. 12 

Protocol and Policy Development: ................................................................................... 9 

Appendix 2 ....................................................................................................................... 10 

Admin Meeting Minutes - 25/03/2024 - Inquest Meeting ..................................................... 10 

Minutes: CS .................................................................................................................. 10 

The meeting concluded with a summary of key takeaways: ............................................. 11 

Appendix 3 ....................................................................................................................... 13 

Clinical Meeting Minutes................................................................................................... 13 

Review of Last Minutes: ................................................................................................. 13 

Safeguarding & Alerts: ................................................................................................... 13 

New Cancer Diagnosis: ................................................................................................. 13 

PQES audits discussed: ................................................................................................ 13 

Patients Discussed: ...................................................................................................... 14 

Regulation 28: Report to Prevent Future Deaths (PFD) 

Page 2 of 33 

 
 
 
 Other Matters - Significant Events/Updates: ................................................................... 14 

Summary: ..................................................................................................................... 14 

Appendix 4 ....................................................................................................................... 15 

Staff training/ meeting 22/4/2024 ...................................................................................... 15 

Minutes: ....................................................................................................................... 15 

Action: .......................................................................................................................... 16 

Appendix 5 ....................................................................................................................... 17 

TEAM MEETING 24.4.24 .................................................................................................... 17 

Review of last minutes .................................................................................................. 17 

Staffing up dates- .......................................................................................................... 17 

Incidents/Sig Events- documents, Complaints- .............................................................. 17 

MESSAGE BOOK ........................................................................................................... 17 

CURRENT ..................................................................................................................... 18 

Staff must: .................................................................................................................... 18 

Actions for the meeting ................................................................................................. 18 

Appendix 6 ....................................................................................................................... 19 

Meeting with ICB .............................................................................................................. 19 

Appendix 7 ....................................................................................................................... 20 

Title: Telephone Call Supervision Audit for Church Elm Lane Medical Practice .................... 20 

Introduction: ................................................................................................................. 20 

Purpose of the Audit: ..................................................................................................... 20 

Audit Methodology: ....................................................................................................... 20 

Selection of Sample Calls: ............................................................................................ 20 

Recording Review: ........................................................................................................ 20 

Evaluation Criteria: ....................................................................................................... 21 

Communication effectiveness: ...................................................................................... 21 

Information gathering: ................................................................................................... 21 

Appointment booking process: ...................................................................................... 21 

Escalation of urgent matters: ......................................................................................... 21 

Adherence to practice protocols: ................................................................................... 21 

Documentation: ............................................................................................................ 21 

Feedback...................................................................................................................... 21 

Analysis and Reporting: ................................................................................................. 21 

Frequency .................................................................................................................... 22 

Conclusion: .................................................................................................................. 22 

Appendix 8- Call Audits ..................................................................................................... 23 

Regulation 28: Report to Prevent Future Deaths (PFD) 

Page 3 of 33 

 
 
 
 Appendix 9 – Message Book Protocol ................................................................................. 24 

Appendix 10 ..................................................................................................................... 25 

Message Book Audit – 1 Week in March 2024 and 1 Week In April 2024 ............................... 25 

Regulation 28: Report to Prevent Future Deaths (PFD) 

Page 4 of 33 

 
 
 
 
 
 
 Introduction 

This report was requested following the unexpected death of Mr KS in July 2023 due to a 
myocardial infarction. He called the GP surgery about a referral for back pain, but the call was 
not escalated. The coroner noted a call back from the GP may not have changed the outcome in 
Mr KS’s case however it may do in a different case and hence requested a Regulation 28 PFD 
report to assess how the GP surgery had improved it’s call escalation procedures.  

Action Plan 

Immediate Actions Taken 
Immediate actions to address the incident's findings are under development and are being 
implemented to prevent future occurrences. 

Short-term Improvements 

Formal Reviews: The details and lessons from this case were shared in clinical and practice 
meetings after the incident, running up to the inquest and subsequently on specified dates, 
focusing on learning from the incident to prevent a future recurrence, training, and next steps. 
This has been discussed internally in team meetings within the practice and externally with the 
ICB. The ICB meeting was attended by the Associate Medical Director, ICB Head of Primary Care 
Barking Place and Borough, and Primary Care Lead for Barking and Dagenham on 17/4/24 
(Appendix 6) 

Individual Feedback: All calls related to KS’s care were reviewed, with feedback provided 
to the staff members involved and the learning on how to ensure appropriate empathy and 
support for the caller shared within the team. 

Staff Training on Message Escalation: Training sessions were conducted to emphasize 
the importance of using the auditable message book for call escalation with direct 
communication with doctors for urgent concerns and screen messages not to be used for any 
patient-related queries. Two targeted internal training events with clinical and non-clinical staff 
have taken place to review and implement changes to the process of escalating clinical matters 
to the clinical team, and following up on this to see if this has been addressed and actioned 
(Appendix 1, 2, 3).  

Regulation 28: Report to Prevent Future Deaths (PFD) 

Page 5 of 33 

 
 
 
 
 
 
 
 
 
 
 Care Navigation and Escalation Training: Staff were instructed to immediately stop 
using the screen messaging system for patient or any clinical related matters or 
communication, favouring the message book and/or direct doctor communication. All staff 
encouraged to seek help and advice if they were concerned about any patient contact. We are 
currently in discussions with the ICB (Integrated Care Board) and CEPN (Community Education 
Provider Network) on how we can access this training on a regular basis, not just for our staff but 
all staff across Barking and Dagenham. 

GP Observation of Reception Staff: To gain an immediate insight of the current 
situation, a Lead GP has spent time at reception to help staff with queries and to deal with any 
concerns regarding the message book. With the Lead GP present, staff have been able to ask 
questions immediately, provide and receive feedback, and gain confidence in the new 
procedure. To ensure understanding and compliance with training, we are looking at 
mechanisms to embed systems and processes for regular review and reporting of monitoring 
and training. 

Long-term Strategy and Improvements 

The unexpected death of our patient KS highlighted important areas for improvement in our 
communication and escalation processes. In response to this event, Church Elm Lane Medical 
Practice (CELMP) has developed a comprehensive long-term strategy to prevent similar 
incidents. This strategy focuses on enhancing our communication systems, staff training, and 
patient engagement.  

Here is an outline of the strategic improvements planned or implemented: 

Enhanced Communication Systems 

Objective: Implement a robust, failsafe communication system that ensures all patient calls 
and messages are logged, tracked, and audited effectively. 

Actions: Use a more reliable clinical messaging system with enhanced audit trails and 
automatic backup features to prevent data loss.  EMIS X (a web-based clinical system) became 
available in April 2024, enabling us to have an auditable screen messaging system. We are 
exploring this while we continue to use the tracked message book for patient-related queries. 
Build a template in EMIS for all urgent communications regarding patients. 

Timeline: Implementation by Q1 24/25. We are also exploring options such as Elite Tools, to 
enable more effective triage at the “front door”.  

Responsible Party: Partners/Practice Manager 

Regulation 28: Report to Prevent Future Deaths (PFD) 

Page 6 of 33 

 
 
 
 
 
 
 
 
 
 Comprehensive Staff Training Program 

Objective: Develop and implement a continuous, comprehensive training program focusing on 
communication skills, empathy, and adherence to triage protocols. 

Actions: Regular training sessions on effective communication, including handling difficult 
conversations and demonstrating empathy. We have contacted providers for training and have a 
list of learning needs. Due to contractual restrictions, practices cannot close during core hours 
for training. We are in discussions with our colleagues to buddy up with another practice so that 
all staff can be released for training. We will discuss this and share learning at a PCN level as 
well. We have already engaged with the ICS and ICB regarding this and are waiting for a 
response.  

Listening to staff calls on a regular basis and assessing training needs. Following the Coroner's 
report, we audited a random selection of telephone calls and gave 1:1 feedback (Appendix 7).  
Scenario-based training on triage protocols to ensure staff are prepared to escalate calls 
appropriately was undertaken at our training session on 22/4/24, where all non-clinical staff 
were present.  These sessions will be run on a biannual basis (Appendix 4). However, if we need 
to complete any ad hoc training – based on need, we will. We are also exploring other training 
offers on this by the ICS and ICB such as training on care navigation and pharmacy first. On 
Monday mornings which is our busiest times there is a GP at reception to observe and help with 
queries and navigations. 

Timeline: Ongoing, with initial sessions starting Q3 23/24 and regular updates thereafter. 

Responsible Party: Partners/Practice Managers and Clinical Leads. 

Policy and Procedure Review 

Objective: Conduct a comprehensive review of all practice policies and procedures, especially 
those related to patient communication and escalation protocols. 

Actions: Establish a review committee to assess current policies and recommend changes. 
Update policies to ensure clear, effective protocols are in place for call escalation and 
emergency situations. This work has already started by engaging with the team; we have looked 
at the message book, escalation of queries, and training on emergencies face to face. Clinicians 
are available to discuss any issues. 

Prior to 1/4/24 patients would call or walk in for appointments at 8am and then at 2pm when the 
afternoon appointments opened. We now offer all the appointments in the morning so that the 
system is more streamlined and patients for whom we are unable to offer an appointment at the 
practice, are signposted to relevant services to ensure their needs are met. 

Following regular meetings with staff we have developed a Message Book protocol (Appendix 9) 
and a call supervision audit (Appendix 7) 

Timeline: Review to begin in Q3 23/24, with updates implemented by Q1 24/25. 

Responsible Party: Partners/Practice Managers 

Regulation 28: Report to Prevent Future Deaths (PFD) 

Page 7 of 33 

 
 
 
 
 
 
 Monitoring and Evaluation 

Objective: Implement a monitoring and evaluation framework to regularly assess the 
effectiveness of communication practices and protocols. 

Actions: Quarterly audits of communication logs and patient feedback to identify trends and 
areas for improvement. Ongoing, we will continue to listen to calls on a regular basis for training 
and development, incorporating this as per usual in our regular staff appraisals (Appendix 7) 
Quarterly reviews of training effectiveness and staff adherence to updated policies and 
protocols. 

Timeline: Framework establishment by Q4 23/24, with ongoing quarterly evaluations. 

Responsible Party: Partners/Practice Manager 

Patient Engagement and Feedback 

Objective: As a team, we have reflected deeply on this unfortunate incident. We have met with 
Mr KS’s family to offer our sincere apology and condolences, reviewed the care given to Mr KS, 
answered queries regarding the care given and provided copies of the reports and medical 
details requested by his family.  

As a team, we have always used patient experiences and feedback to improve our care and will 
strengthen this engagement by seeking patient opinions. To help our continuous improvement 
processes.  

Actions: Implement a more robust patient feedback system with surveys through AccuRx and 
reflection on themes from patient comments and complaints.  Gather insights into patient 
experiences and areas for improvement from the Friends and Family Test/ GP Survey Feedback 
including PPG comments.  Set up social media sites and a new website making it easier for 
patients to navigate. 

Timeline: Feedback system launch by Q1 24/25; social media Q4 23/24. 

Responsible Party: Partners/Practice Managers and Clinical Leads. 

Regulation 28: Report to Prevent Future Deaths (PFD) 

Page 8 of 33 

 
 
 
 
 
 
 
 
 
 Appendix 1 

Team Meeting Minutes - 18/3/24 

Attendees: MG, AD, KR, SS, ST, SD, CS, JBH, FF, DS, SD 

Reception Notification Protocol: 

Reception staff are to inform patients to let reception know upon arrival so their status on the 
system can be updated promptly. This action is in response to recent complaints where patients 
were unaware of the need to report their arrival, resulting in prolonged waiting times. 

Induction Policy Review: 

The induction policy for new staff will be reviewed, including the contents of the induction pack. 
Action item assigned to JBH. 

Red Button Training: 

Training on the use of the red button (panic button on EMIS) will be emphasized. It was 
suggested to include this as a mandatory item on the induction checklist. 

Mandatory Training Review: 

JBH to confirm the status of all mandatory training requirements, including sepsis. Discussion 
included plans for face-to-face training sessions on emergencies, documentation, and 
navigation. Reception staff to notify JBH of any additional training needs. 

Message Book Audit: 

Mehreen audited the message book, and the findings were discussed. It was highlighted that 
there were discrepancies in what needs to be documented in the message book and the 
comfort level of reception staff in adding information or raising concerns. Action item: Next 
session to focus solely on the message book. 

Protocol and Policy Development: 

A plan was established to develop a protocol and policy for the message book, led by KR, SS, 
and JBH 

Feedback from Inquest: 

Random telephone audit to be conducted, review of training & review of message book usage as 
above. Mandate given to ask on-call team when any uncertainty about a patient query & to avoid 
screen messages for patient related queries. 

Regulation 28: Report to Prevent Future Deaths (PFD) 

Page 9 of 33 

 
 
 
 
 
 
 
 Appendix 2 

Admin Meeting Minutes - 25/03/2024 - Inquest Meeting 

Attendees: 

KR, SS, MG, AD, US, RG, CS, SD, SB, GK, DS, ST, LU. 

Apologies: JBH, SA, DB, RS, HU, NI, SS. 

Minutes: CS 

•  MG expressed gratitude to everyone for attending the meeting on short notice. 

•  Apologies for not arranging this sooner; while we may not have all the answers, as a 
team, we can move forward together. Regarding the incident, it was upsetting and 
difficult to process. MG emphasized the importance of open communication about 
feelings within the team. KR, SS, and MG have discussed this matter and shared their 
thoughts. 

•  KR distributed paper for attendees to write down any thoughts or reflections. 

•  MG discussed the events leading up to the incident, including a referral to physiotherapy 
and subsequent communication breakdowns. A key learning point highlighted was to 
avoid using screen messages for patient information/queries. Additionally, there was 
dissatisfaction with the lack of sympathetic communication during the referral process. 
Further, there was no audit trail indicating access to the patient's notes. MG mentioned 
speaking with the patient's son the next day, who requested a log of calls, but this was 
superseded by the coroner's case. The family expressed a belief that earlier 
communication might have altered the outcome, although the coroner stated 
otherwise. 

•  A key learning point emphasized was the necessity of callbacks or escalation to 

appropriate clinicians to prevent further deaths. 

•  KR expressed personal distress over the incident and stressed the need for teamwork to 

improve outcomes. 

Regulation 28: Report to Prevent Future Deaths (PFD) 

Page 10 of 33 

 
 
 
 
 
 
 
 
 
 
 
 
 
 •  SD raised a question to reception staff regarding protocols for handling calls related to 
chest/back pain, with ST responding that calls should prompt a 999 recommendation. 
Confidence levels in managing medical emergency calls were discussed. 

•  Training needs were identified regarding the appointment system, signposting, and care 

navigation. 

•  LU mentioned the recent release of two hubs and sought feedback on appointment 

release times. It was agreed to proceed with releases at 8 am only. 

•  CS highlighted the use of an AccuRx template for situations when no appointments are 

available, providing alternative avenues for patients. 

•  KR inquired about confidence levels in communicating with the Duty Doctor, and 

suggestions for improvement were gathered. 

•  Screen message usage was discussed, with emphasis placed on using tasks for non-

urgent matters and face-to-face communication for urgent issues. 

•  Training initiatives were proposed, including random audits on telephone calls and 

training for all staff on call handling. 

•  GK raised concerns about CQC inspections and their implications, prompting MG to 
explain the inspection process and the need for teamwork and professionalism. 

•  MG encouraged open communication and emphasized the availability of anonymous 

channels for raising concerns - using the CELMP email address to email MG/KR/SS/JBH. 

•  KR initiated a discussion on the effectiveness of the message book, with suggestions for 

improvements, including categorization and discussion with all staff. 

The meeting concluded with a summary of key takeaways: 

•  Communication improvement 
•  Training initiatives 
• 

Importance of teamwork and seeking assistance when uncertain 

Regulation 28: Report to Prevent Future Deaths (PFD) 

Page 11 of 33 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 •  Listening to patients attentively 
•  Learning to use the admin communication book for ongoing patient queries.  
•  Documenting all necessary information properly onto patient records 
•  MG thanked everyone for their participation, and the meeting adjourned. 

Confidence and Understanding Message Book Survey Results: 

A survey on confidence and understanding regarding the message book yielded the following 
results: 

What is your confidence and understanding of what goes onto the message book?  

Confidence & Understanding: 1 (Lowest) to 10 (Highest) 

0: 0 

1: 0 

2: 0 

3: 0 

4: 3 

5: 3 

6: 1 

7: 2 

8: 1 

9: 3 

10: 0 

Regulation 28: Report to Prevent Future Deaths (PFD) 

Page 12 of 33 

 
 
 
 
 
 
 Appendix 3 

Clinical Meeting Minutes 

Date: 26/03/2024 

CELMP MINUTES: Initials: US 

Present: AD, NI, RS, US Apologies: MG, SA, DB, HU 

Review of Last Minutes: 

Safeguarding & Alerts: 

Case 507213 (NI): SS saw the patient, doesn't meet threshold, SS to arrange HV visit (History of 
DV and substance abuse). 

Case 509241 (AD): Child in need. Under SS - plans for F/T placement to aunt’s house. 

Case 505672 (AD): Safeguarding referral sent. Self-harming. 

Case 507250 (AD): Safeguarding referral sent (sibling to the above). 

New Cancer Diagnosis: 

Case 3039 (NI): Squamous cell carcinoma of lung. Diagnosed via low dose CT screening. 
Underwent Rt segmentectomy and mediastinal LN resection in Feb 24. 

Medicines and Prescribing: 

PQES audits discussed: 

Opioid review (RS): 31 patients reviewed appropriately. Action - 6 monthly pain reviews. 

Hospital Only Specialist review (RS). 

MHRA yellow form (RS). 

MHRA valproate (RS): New men informed of reduced sperm count. 

SGLT2 (RS): 30 patients audited. Outcome - 10 declined addition of SGLT2 due to side effects. 

Regulation 28: Report to Prevent Future Deaths (PFD) 

Page 13 of 33 

 
 
 
 
 
 
 
 
 
 
 
 
 Antibiotic audit (RS): 193 patients given amoxicillin, 117 given 5 days. 69% given for 5 days. 
Target 75%. 

COPD inhaler switches (US): Patients on 2 separate inhalers (LABA/ICS + LAMA) to be switched 
to a single triple therapy. 112 patients reviewed. 4 eligible patients for changing to triple therapy. 

Patients Discussed: 

Case 509549 (NI): 22-year-old with left lateral malleolus fracture 3 months ago; ongoing pain; 
ankle x-ray – osteopenia ?secondary to disuse. NI to DW radiology for clarification. 

Case 7292 (NI): 47-year-old - solitary duplex right kidney with cystic tubular structure (from USS 
in 2017). CKD stage 3 and raised ACR 6.1 – renal A&G Dec 2023. Advised to repeat ACR and refer 
to urology for cystic tubular structure. Not referred to urology. NI to request another USS renal – 
if cystic structure present to refer to Urology. 

Case 479 (NI): Fast AF; using pill in the pocket bisoprolol when symptomatic; Cardio A&G 
whether appropriate - advised 24hr holter and off bisoprolol. Pt to be advised to ensure has 
diary with 24hr holter and document time of palpitations and hold off bisoprolol if possible and 
document when she took tablet to allow accurate interpretation. NI to DW pt re switching to 
regular diltiazem. 

Case 506119 (AD): Pt on pregabalin 75mg TDS. Pt Sends eConsult, pt reports that he is been 
abusing it. Issued 21/2/24 then issued again 4/3/24. NI booked appt to speak to patient. 

Other Matters - Significant Events/Updates: 

Evening Standard article discussed. Referred to Prevention of Future deaths. Suggestions of 
action plans: 

Random audits of all telephone calls, clinical and non-clinical. 

Buddying receptionist – new staff to be buddied with experienced staff for aid. 

Not to use screen message for clinical questions; use message book/speak F2F with GP. 

Reception to open message book while on phone with pt. 

All appointments released in the morning. 

Training needs to be addressed and arranged. 

Summary: 

PQES discussed. Ensure CD drugs issued every 28 days, not early. Suggested outcomes 
following inquest. 

Regulation 28: Report to Prevent Future Deaths (PFD) 

Page 14 of 33 

 
 
 
 
 
 
 
 Appendix 4 

Staff training/ meeting 22/4/2024 

Attendees: Lily, Simmi, Dania, Shanaz, Fabiha, Shannon, Kanika, Sandeep and JBH 

Apologies. Carol- covering reception 

Minutes:   

KR-list what is Urgent and Non urgent on the piece of paper or notebook you have. 

All staff listed what they thought was urgent and what they thought was non urgent. E.g. chest 
pain, medication requests etc 

Definition of urgent and non-urgent explained and discussed with the team. 

Chest pain explained and symptoms patients may have and what to do. The different types of 
chest pain was explained to the team. 

If patient has chest pain now- call ambulance, give patient option to call or you call the 
ambulance for him/her. 

Questions to ask patient with chest pain: 

Where in the chest is the pain? 

How long have you had it? 

It is radiating? 

Are you short of breath, dizzy, sweating? 

Watch utube video’s for asthma and COPD short of breath to see difference between respiratory 
symptoms and chest pain breathlessness. 

Different types of Rash was explained. Rash and temperature – possible Meningitis symptoms 
and urgent action needed. if just rash then not urgent unless weeping. 

Record what was agreed with patient or advice given to patient on pts record. 

Allergy symptoms- swelling lips/tongue- emergency. 

shortness of breath 

Regulation 28: Report to Prevent Future Deaths (PFD) 

Page 15 of 33 

 
 
 
 
 
 
 
 
 
 
 
 
 Headache symptoms could be a sign of stroke. Face-Arms- Speech, Time (FAST) was explained 
and symptoms for stroke. Call ambulance for patient as they may not be able to do if they have 
these symptoms. 

Sepsis infection was explained and how the infection goes to the blood and body shuts down. 
Symptoms: High temperature, short of breath/fast breathing. Change in behaviour of children. 
Adults may have confusion and dehydration. 

Action: Sepsis posters/stroke/heart. 

Measles outbreak- all staff to be immunised. Let JBH know. 

Regulation 28: Report to Prevent Future Deaths (PFD) 

Page 16 of 33 

 
 
 
 
 
 
 
 
 Appendix 5 

TEAM MEETING 24.4.24 

In attendance: Kanika, Lilly, Shannon, Fabiha, Dania, Gloria, Simmi, Manpreet, Sneha, Diane, 
Heidi 

Review of last minutes 

Staffing up dates- Manpreet has joined as our new clinician pharmacist 

Incidents/Sig Events- documents, Complaints-  

AOB- New pt checks/reg- are these still being done 

AOB: We are registering new patients and doing new patient checks. After registration, 

- 
new patients should be invited for a new patient check.  

call dropping -we have had an episode where a call was dropped, Jahanara is looking 

- 
into this 

MESSAGE BOOK 

Included 

Not Included 

Safeguarding 

RIP notifications 

E-consultations 

Hospice, EoL, discharge letters 

New Hanbury Court patients 

Sick note extensions 

Medications - new 

Urgent request /concerns (if no appointments available please speak to the duty doctor or any 
of the doctors for advice) 

Results and scans – if requesting clinician is not available or requested by locum (do not add to 
Dr task slot )  Patients running out of medication This should be put directly onto the 
medication request and state the reason for the request. The doctor will do this when they are 
doing prescriptions. 

Regulation 28: Report to Prevent Future Deaths (PFD) 

Page 17 of 33 

 
 
 
 
 
 
 
 
 
 New Sick note requests- this needs an appointment. 

Degraded allergy notifications- needs to the pharmacist 

CURRENT 

Emis X is now running and enabled. 

Continue to not use instant messaging with patient information in them. Continue to speak to 
the relevant person and where appropriate add to message book, 

Signposting – urgent/non-urgent emergencies/depending on nature of emergency. Use 
pharmacy first where appropriate, 

Current documentation processes – all admins to scan documents. Some documents have 
been scanned on without notifying clinicians. This has been raised as incidents and being 
investigated. 

Staff must:  

Online documents (emails), read them, note where the documents come from, highlight 

actions, note medication changes and reconciliate with patient’s medication list on EMIS. If no 
actions, then file the document. If there is an action, then clinicians need to be alerted by 
adding to the message book. Book the patient an appointment if needed with the most 
appropriate clinician. Use message book if there is anything for a clinician to action.  Make 
reference to the document when sending to the relevant clinician.  

For letters in post, stamp, date and initial the letter before scanning it onto documents or 
putting in post box for staff (non-patient letters). 

e-consults: once received, if administrative actions are needed, after adding it onto the 
message book, then action it and cross off of message book. If clinical action is needed, then it 
should be left on the message book for the appropriate clinician to access. All QOF related 
information included must be coded. 

Continue to use the comment box to help clinicians know which message is for them and 
highlight any urgency. 

Actions for the meeting 

- 

- 

- 

Simmi to contact Rupert who will help with online registration. 

Admin to sign up for training and then regroup. 

If patient declines the health check, then this is patient choice. 

Consequences of missing patient checks mean safeguarding, immunisation history and 

- 
chronic conditions may be missed. Clinical staff to be extra vigilant regarding this. 

- 

- 

- 

One-off prescription prescribing training required. 

Jahanara looking into call dropping 

Dr Rai will audit 20 scan documents for each admin start and feed back 

Regulation 28: Report to Prevent Future Deaths (PFD) 

Page 18 of 33 

 
 
 
 
 
 
 Appendix 6 

Meeting with ICB  

Date: 17th April 2024 

Attendees: Simon Clarke (ICB), Benjamin Molyneux (ICB), Dr Mina Goyal (GP partner), Dr Kanika 
Rai and Sandeep Sharma (new partners @CELMP since 01/04/23), Mrs Jahanara Bahar-Hussain 
(Practice Manager), Ms Hazera Mahdiya (ICB) 

Agenda: To discuss the actions taken to prevent further deaths, after the issue of the s28 report 

Notes: 

•  Reception staff have been retrained following the incident, and the staff in particular 

who did not escalate the patient KS’s messages onto the message book have been let 
go. 

•  Meetings have been held to discuss communication within the practice. 

•  Concerning issues that reception/admin staff come across go into a ‘message book’ 

which is monitored daily (in the AM and PM) – the staff also verbally let the clinical team 
know when messages have been added into the book. 

•  Messaging system used to communicate internally with staff is no longer used to pass 
patient related messages and is only used for social/non patient related messages 
between staff. This is to ensure no important patient information is lost, practice still 
deciding whether to use EMIS X for patient related messaging, as this is auditable. 

•  Random audit of phone calls have been carried out, to assess telephone manner and 
efficiency of dealing with calls by reception/admin staff. This has identified learning 
needs for individual staff and they have been trained as appropriate. Staff that have 
learning needs are reassessed, phone calls are recorded and selected at random to 
ensure appropriate telephone manner and response to patient queries. 

•  Ben Molyneux to share a clinical template for call assessing which 

 can 

use for further audits. 

Sandeep Sharma to share the response to the coroner’s report with the ICB, for review. 

Regulation 28: Report to Prevent Future Deaths (PFD) 

Page 19 of 33 

 
 
 
 
 
 
 
 
 
 
 
 
 Appendix 7 

Title: Telephone Call Supervision Audit for Church Elm Lane Medical 
Practice 

Introduction: 

Telephone communication plays a vital role in providing healthcare services, enabling patients 
to access medical advice, book appointments, and seek urgent assistance. Effective telephone 
call handling is crucial for ensuring patient satisfaction, safety, and quality of care. As part of 
continuous quality improvement efforts, CELMP has previously conducted regular telephone 
reviews when patients or staff have raised queries about a call to evaluate the effectiveness of 
communication, identify areas for improvement, and enhance staff training and performance.  A 
call supervision audit of random calls was conducted to formalise the review of calls following 
the inquest for Mr KS. 

Purpose of the Audit: 

The primary objective of the telephone call supervision audit is to formally assess the quality of 
telephone interactions between staff and patients at Church Elm Lane Medical Practice. The 
audit aims to evaluate various aspects of call handling, including communication/interpersonal 
skills, information gathering, appointment booking processes, escalation of urgent matters, and 
adherence to practice protocols. By conducting this audit, the practice seeks to identify 
strengths and weaknesses in telephone communication, implement targeted interventions for 
improvement, and ensure consistent delivery of high-quality services to patients. 

Audit Methodology: 

The telephone call supervision audit at Church Elm Lane Medical Practice involves a systematic 
review of recorded telephone interactions between staff and patients. The audit is conducted by 
designated personnel which will be the practice manager or the clinical lead. The following 
steps outline the methodology of the audit: 

Selection of Sample Calls: 

A random sample of telephone calls received by the practice is selected for evaluation. Calls 
are chosen from different time periods, days of the week, and staff members to ensure a 
representative sample. 

Recording Review: 

Recorded telephone calls are accessed through the practice's call recording system. Each call 
is listened to in its entirety to assess the entire interaction between the staff member and the 
patient. 

Regulation 28: Report to Prevent Future Deaths (PFD) 

Page 20 of 33 

 
 
 
  
  
  
  
 
 Evaluation Criteria: 

Calls are evaluated based on predefined criteria, including: 

Communication effectiveness:  

caller ID check, clarity, courtesy, active listening, and empathy. 

Information gathering:  

Accuracy, completeness, and relevance of information collected. 

Appointment booking process:  

Efficiency, accuracy of scheduling, and confirmation of details. 

Escalation of urgent matters:  

Promptness and appropriateness of escalation for urgent medical concerns. 

Adherence to practice protocols: 

Compliance with practice guidelines and procedures for call handling. 

Documentation: Detailed notes are taken during the call review process, documenting 
strengths, areas for improvement, and any deviations from practice protocols. 

Feedback 

Feedback is provided in a structured format, highlighting specific commendable practices and 
areas requiring attention. 

Analysis and Reporting: 

The findings of the audit are compiled into a comprehensive report. Analysis includes 
quantitative data on call performance metrics, qualitative observations, and recommendations 
for improvement. 

The report is shared with relevant stakeholders, including practice managers, clinicians, and 
frontline staff. 

Regulation 28: Report to Prevent Future Deaths (PFD) 

Page 21 of 33 

 
 
 
 
 
 
 
 
 
 
 
 
 
 Frequency 

For new employees within one month of joining Church Elm Lane. 

Existing employees at least once a year (in no concerns identified) as part of their appraisal. 

Conclusion: 

The telephone call supervision audit is a valuable tool for assessing and improving the quality of 
telephone communication at CELMP.  By systematically reviewing recorded calls, identifying 
areas for improvement, and implementing targeted interventions, the practice can enhance 
patient satisfaction, safety, and overall service quality. Continuous monitoring and evaluation of 
telephone call performance are essential components of the practice's commitment to 
delivering patient-centred care and ensuring excellence in communication standards. 

Regulation 28: Report to Prevent Future Deaths (PFD) 

Page 22 of 33 

 
 
 
 
 
  
 
 
 Appendix 8- Call Audits 

Please see the average % of telephone data analysis for April's 25 calls - only admin 
calls were given to me to analyse between 15/4/24- 19/04/2024. 

March data - average - Admin 
April data - average - Admin 
Movement 

Data 

Global 

89% 
89% 
-1% 

gathering  Management 
45% 
42% 
-3% 

69% 
62% 
-6% 

Interpersonal 
skills 

Total 

80% 
86% 
6% 

68% 
67% 
-1% 

The data summary shows the following: 

1.  Staff have better telephone manner with greater empathy - well done. 
2.  Huge training needs that are listed as attached [NB 3 new staff but some other 

staff identified as would benefit from the training] 

It would be helpful to: 

1.  Check more admin calls after Training delivered. 
2.  Include some clinical calls in telephone review. 
3.  Consider reviewing ARRS staff if PCN supervision pathways allow. 

Regulation 28: Report to Prevent Future Deaths (PFD) 

Page 23 of 33 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 Appendix 9 – Message Book Protocol  

Regulation 28: Report to Prevent Future Deaths (PFD) 

Page 24 of 33 

Message Book Concerns About Patient If you are worried or concerned about a patient/ letter or email PLEASE SPEAK to the relevant team member Add to the message Book with a comment for the most appropriate clinician If urgent speak directly to clinician and make them aware then add this to the comment below the appointment Concerns but not urgentConcerns about a patient Death Notifications DNA – Children and Cancer patients Emails need action Hospice/ End of Life Care Letters needing actions Letters/ Emails regarding follow upsMed note attentions Results and Scan reports that come via emailSafeguarding (Adult or Child)Urgent Requests Vulnerable patient needing an appointment New sick notes Urgent Medication Requests (send to pharmacy)If  a venerable patient request it as per normal and add a note to say why   Referral queries task to Medical Secretary OK to addOther options 
 
 
 
 Appendix 10  

Message Book Audit – 1 Week in March 2024 and 1 Week In April 2024   

*Please note Left = Completed  

** Gaps are clinical administrative  

02-Apr-24 
02-Apr-24 
02-Apr-24 
02-Apr-24 

discharge summery uti 26/3/24  
PLS see discharge summery - re new meds to be added, lu 
sick note extention needs from 25.03.24- 30.04.24 
is getting chemo done, thinks ,ay have uti? back pain, chemo pt! 

02-Apr-24 
02-Apr-24 
02-Apr-24 

02-Apr-24 
02-Apr-24 
02-Apr-24 

02-Apr-24 
02-Apr-24 
02-Apr-24 
02-Apr-24 
02-Apr-24 

02-Apr-24 
02-Apr-24 
02-Apr-24 
02-Apr-24 
02-Apr-24 
02-Apr-24 
02-Apr-24 

suspected uti 
e-consult received. ST 
please see Econsult dated 02.04.24- heavy peiods, fertility 
issues  
e-consult recieved  
requesting sick note extension, samae ongoing issue, lu 
e-consult recieved / would like fit note extention 28/03/24  -  
28/01/2024    ST 
medication changes- please see doc dated 02.04.24 
need blood test for subcutanous injection  
e-consult received  
fit note extension 4 weeks for cardiac defibrillator 
Patient with high Potassium- have tried this morning unable to 
contact. 
sick note extention ongoing issue needs from 1.4.24-30.4.24 
requesting sick note exrension, expried 1st april, same issue, lu 
e-consult recieved.    ST 
please see Econsult dated 2.4.24 
sick note extention- ongoing issues from 1.4.24- 30.4.24 
Please discuss at clinical meeting, another SG request 
suicidal, stressed, depressed, HV req by daughter Zoey as pt is 
hard to get out the hse 

02-Apr-24 
02-Apr-24 
02-Apr-24 

sicknote extention - another month, expired 31-3-24 
Hv and review fursemide 
speciment test was not done, pt has been referred back due 
clinci closing down, pls look n re refer. 

02-Apr-24 

pls see 28-3-24 emaill attacment re child in car (cic) 

02-Apr-24 

med3 

Regulation 28: Report to Prevent Future Deaths (PFD) 

Page 25 of 33 

Left 
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 02-Apr-24 

03-Apr-24 

03-Apr-24 
03-Apr-24 
03-Apr-24 
03-Apr-24 

03-Apr-24 
03-Apr-24 

03-Apr-24 
03-Apr-24 
03-Apr-24 

03-Apr-24 
03-Apr-24 
03-Apr-24 
04-Apr-24 
04-Apr-24 
04-Apr-24 
04-Apr-24 

04-Apr-24 

04-Apr-24 

04-Apr-24 

04-Apr-24 

04-Apr-24 
04-Apr-24 

MXT 

mental health. rqsting Quetiapine 

requesting antbiotics - uti 
reuesting sick note extension, same issue depression, lu 
discussed in meeting- task 
she need new medication which is not in the system she gave me 
the name ofthe medication   
pt needs antibiotics- please see report and emails dated 2.4.24 
needs zoplicone and sertaline 50mg urgently to sleep and is 
anxious  

Telephon
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tonsilitis need antibiotic  
Left 
chest pain on going, bloating featque and bp she check is 145/90  Left 
Left 
discus in meeting- task 
Left 
please see doc dated 2.4.24 (seen in ENT clinic) 
Left 
please see econsult dated 04.04.24- pregnancy, spotting FF  
Left 
sick note extension from 04.04.24 - 04.05.24 
Left 
child protection conference, safeguarding children on 24.04.24 
for 10am-12pm 
child protection conference, safeguarding children 24.4.24 10-
12pm 
cant move hand cant do a fist  

HV 
nhs 111 call, babys penis swallon, infected? baby is not reg yet 
cs wants to discuss fot for work. insisted on tel call from dr  

Left 

sick note extention- ongoing issues on back needs 05.04.24-
30.04.24 
regarding her med 3. wants to go back to work earrly needs dr to 
confirm 
pt needs Quetiapine 200mg- please see email dated 4.4.24  
sodium valproate 

04-Apr-24 

04-Apr-24 
04-Apr-24 

Please see Econsult dated 03.04.24 needs referral for 
endocrinology done 
safeguarding issue please see emails dated 03.4.24 
meds rejected - chlorphenamine 

Regulation 28: Report to Prevent Future Deaths (PFD) 

Page 26 of 33 

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 04-Apr-24 
04-Apr-24 
04-Apr-24 
04-Apr-24 
04-Apr-24 
04-Apr-24 
04-Apr-24 

04-Apr-24 

04-Apr-24 
04-Apr-24 
04-Apr-24 
04-Apr-24 

please see doc dated 02.04.24- please put meds on repeat FF 
meds rejected amvys  
clinical admin 
please see econsult dated 4.4.24 - tired, dizzy FF  
Please see econsult dated 4.4.24 hip problem  
please see econsult dated 04.04.24- severe back pain  
please see PEACE document  

child protection conference, safeguarding children 24.04.24 at 
10am-12pm 
medication needs to be stopped- please see doc dated 4.4.24 
please see econsult dated 03.04.24 Eczema, skin issues FF 
new rqst sick note from 10.03.24 - 22.03.24 (stress) 
serious UTI - pt is in extreme pain- no 111 slots FF  

04-Apr-24 

cs needs malaria tabs as to young to get from pharmacy 

04-Apr-24 

04-Apr-24 
04-Apr-24 
04-Apr-24 

05-Apr-24 

05-Apr-24 

05-Apr-24 
05-Apr-24 
05-Apr-24 
05-Apr-24 
05-Apr-24 
05-Apr-24 
05-Apr-24 
05-Apr-24 
05-Apr-24 
05-Apr-24 
05-Apr-24 

pharmacy called Mr WILSON requesting his as normal for 2 
months not for dossett box pls 
ECG results  
cs please see dis summ dated3.4.24 chemical ingestion  
27.03.24 - urology clinic letter, to consider referring for 
endocrinology  

same reason chest infection need to extension fit note 4/4/24 till 
19/4/24 
cs needs arupironal as per DR umme. was told to just ring, going 
away this weekend 
urine problem  
07/03 new cancer pt see letter thanks  
pt chasing up her medication req, have spoken to anisha 
rashes and spots would like bt  
please see email dated 05.04.24- needs medication  
cs please see 111 dated 21.2.24 
please see econsultation dated 05.04.24- needed nasal spray  
PT wanted canestan cream, given you the incorrect name 
rash 
cs please see letter from D&E dated 2.2.24 
saint francis hospice letter received 5/4/24 need urgent 
prescription request  

Regulation 28: Report to Prevent Future Deaths (PFD) 

Page 27 of 33 

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 05-Apr-24 

pharmacy req, pregabalin 50mg out of stock, they can double up 
25mg, pls create prescription 

05-Apr-24 

please see consultaion from NH from email sent today  cs 

05-Apr-24 
05-Apr-24 
05-Apr-24 
05-Apr-24 
05-Apr-24 
05-Apr-24 
05-Apr-24 
05-Apr-24 

need urgent antibiotic emailed received from hanbury court  
earache 
medication rqsted today but ot does not have any more left. 
cs please see ent letter dated 29.2.24 
BREAST SCREENING RESULT  
26/03 d/s please see re gabe pain relif 
medication request consultation 4/4/24 Coloplast Charter  
pls see 29-3-24 pt discharge letter, med to be added, some are 
there but from last yr, pt needs them urgently, she is a new pt, 
booked in with yemi 

18-Mar-24 

medication 

18-Mar-24 

medication 

18-Mar-24 
18-Mar-24 
18-Mar-24 

sick note extention for 2mths req 
diabetes 
re med 

18-Mar-24 

18-Mar-24 

pt had a CT scan on friday last / on chest at hosp / does he still 
need to do the chest xray he is asking ?  
patient bp is high checked at the pharmacy  

18-Mar-24 
18-Mar-24 

e-consult received  
medication 

Regulation 28: Report to Prevent Future Deaths (PFD) 

Page 28 of 33 

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 18-Mar-24 
18-Mar-24 
18-Mar-24 

sick note extention 18.03.24- 08.04.24 
uss please see from medefer - info  
chest infection 

18-Mar-24 

asked to bring in urine  

19-Mar-24 

private referral needto change into orthopedic. dr recived  a call 
from the hospital to chnage into orthopedic  

19-Mar-24 

ecg report 

19-Mar-24 

16/02 letter recurrent cancer 

19-Mar-24 

pls see email from saint francis hospice on file  

19-Mar-24 

High BP result  

19-Mar-24 
19-Mar-24 
19-Mar-24 
19-Mar-24 
19-Mar-24 

please see 13/03 uss report  
econsult sent by pt 
please see letter 18/03 cardiology  
19/03 respiratory please see  
pls see MRI pelvic on file 

19-Mar-24 

Error on sick note  

19-Mar-24 
19-Mar-24 

pls email on file from pt 
18/03 LETTER PLEASE SEE re breast investigation 

19-Mar-24 

please see 14/03 letter repeat bloods - not had any here aince 
2019 not sure which ones thanks  

Regulation 28: Report to Prevent Future Deaths (PFD) 

Page 29 of 33 

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 19-Mar-24 

extend for fit note fore 3 months mental health isssue.  

19-Mar-24 
19-Mar-24 
19-Mar-24 
19-Mar-24 

20-Mar-24 
20-Mar-24 

20-Mar-24 

20-Mar-24 
20-Mar-24 
20-Mar-24 

20-Mar-24 
20-Mar-24 

20-Mar-24 
20-Mar-24 

UCLH - fertility/gynae refferal 
depression- please see econsult dated 19.03.24-  
24 ECG REPORT received pls see on file 
patient is asking 4 tins of powder as per last consultation  thanks 
, dania  
Please check out email from social worker/police 20.03.24 
pt requested a medication / on clinical letter he is leaving the 
country at 1pm today he is asking if it can be issued ?  
meds to be added on prescription- please see doc dated 
20.03.24 
please see econsult- shoulder pain  
RE; Sick note  
medications were done on the 18th sent to a pharmacy in 
birmingham / changed nomination to next door can we re-issue 
items  
A&G response received 
please see discharge summary dated 16.03.24- please issue 
meds and in liquid form- issue asap   
PLS see podiatrist clinic letter 19-3-24 requesting antibiotics 
Phone appt is fine if possible. Her blue inhaler is expired and we 
need 1 for at home and 1 to keep at school. We already have a 
spacer. Thanks 

20-Mar-24 

email on file re wheelchair 

20-Mar-24 
20-Mar-24 
20-Mar-24 

sick note extension - same issue 
safeguarding  
says needs medication urgently, pt says feels like killing herself 
because of pain. 

20-Mar-24 

20-Mar-24 

20-Mar-24 
20-Mar-24 

20-Mar-24 

hanbury crt dropped in prescription needing urgently for 
lorazepam 500mg 
pls see short stay discharge on file re gp action - emergency as 
per Carol 
please see email recieved fropm district nurse  
please see last consultation - Xray form needs to be done pt was 
tld to come in today to collect ? no ntes 
pt says has chest pains and back pain, says dont want to go i to 
hospital, says its angina pains. 

21-Mar-24 
21-Mar-24 

US abdominal on file 

Regulation 28: Report to Prevent Future Deaths (PFD) 

Page 30 of 33 

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 21-Mar-24 

pls see 21-3-24 email  

Sore throat, dizzy, stiff neck- Please see Econsult dated 21.03.24 

prescription was put in this morning, says reception said itll be 
done for this evening 
sick note extention from 23.03.24-05.04.24 ongoing issue- 
please see econsult dated 21.03.24 
enquiring about breathing referral 
talatti chemist called to say pt has gone in to req medication for 
tmrw, as pt is attending funeral tmrw 

21-Mar-24 
21-Mar-24 

21-Mar-24 

21-Mar-24 

21-Mar-24 
21-Mar-24 

21-Mar-24 

21-Mar-24 

need letter regarding her DVT for spire london. hospital need a 
letter from the gp for blood test  

21-Mar-24 

pls see hanbury crt email - pt has a cough 

21-Mar-24 

pls see 21-3-24 - hanbury crt email - sore throat 

21-Mar-24 
21-Mar-24 
22-Mar-24 

see memory screen assessment and notes thanks HU 
Sick note  
issue supply with the catheter kit / pt came in yesterday /please 
issue alternative / they have the script just no supply 

22-Mar-24 

urine sample requested by GP, patient completed POABX, urine 
still positive see notes, sent for cult 

22-Mar-24 

sick note extention till 29-3-24, no changes. pls text message to 
pt 

22-Mar-24 

sick note  

Regulation 28: Report to Prevent Future Deaths (PFD) 

Page 31 of 33 

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 22-Mar-24 

08.03 letter please see info re diagnosis  

22-Mar-24 

FF spoe to nurse in porters avenue- mentioned that they need 
authorisation for flush and needs to be on IV form  

22-Mar-24 

was prescribed bisoprolol, since feels itchy, not taken any today, 
adv contact emergency if further symptoms 

22-Mar-24 

pt had a fall on 19.03 and 21.03 hit his head and is struggling- he 
wanted a home visit  

22-Mar-24 

cs med 3 extension   long as possible MH  

22-Mar-24 

pt wants basic metformin, not has been given, is travelling on 
monday 25th april, has been speaking to surgery since 19th april 

22-Mar-24 

safeguarding email received - requesting information 22.03.2024 

22-Mar-24 

the above named pts wife came in because she needs 
medication- wife was very angry   

22-Mar-24 
22-Mar-24 

econsult 21-3-24 
pls see 20-2-24 moorfields letter, pts chloramphenical 0.5% and 
dexamathason 0.1%, has been prev missed out, urgently in need.  

22-Mar-24 

safeguarding email recieved requesting information 22.03.2024 

22-Mar-24 

sick note extention needs 24.03.24-24.04.24 ongoing anxiety 
disorder FF 

22-Mar-24 

MRI SPINE results  

Regulation 28: Report to Prevent Future Deaths (PFD) 

Page 32 of 33 

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Telephon
e - 
Complet
e 
Telephon
e - 
Complet
e 
Telephon
e - 
Complet
e 
Booked 
Telephon
e - 
Complet
e 
Telephon
e - 
Complet
e 
Telephon
e - 
Complet
e 
Telephon
e - 
Complet
e 

 
 
 
 22-Mar-24 

New patient ran out of Amlodipine usually takes 5mg, has run out 
of setraline   

22-Mar-24 
22-Mar-24 

05/03 d/s safeguarding child  
email received on file 20.03.24 from patient 

22-Mar-24 

Hanbury Court - chesty 

Telephon
e - 
Complet
e 
Start Call 
Telephon
e - 
Complet
e 
Telephon
e - 
Complet
e 

Please note Left = Completed  

Regulation 28: Report to Prevent Future Deaths (PFD) 

Page 33 of 33

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