Arthur Mason

~- MAURICE MASON LTD.
~ HALL FARM, FINCHAM,
KING'S LYNN, NORFOLK, PE33 9DQ

_ TELEPHONE:
~ FACSIMILE: i

15" June ‘16

Attn: Jacqueline Lake

April 16 and In particular to
“to.action to be taken:

Herewith Is thé response to thé Corbner’s Report and letter, date
Section 5 relating to the Coroner's concerns and Section'6 relati

Section 5

~ 1). For clarification, as of July 2014 theré was a member of staff that had undergone training In
. -Yespect of aésessing risk and carrying aut risk assessments. This is EEE who held a
valid \OSH Certificate (copy encloséd) and was part of the management team over seelng
Health and Safety within the Companiy.. He has 15 years of experience, 10 of those years before
joining Maurice Mason Ltd (mM); MML Have now undertaken to provide extensive tralning of
‘thiore staff In the mariagement.of health and safety using the accredited [OSH scheme; Please
see the below response under Sectidn 6 for full details. ‘itis also of note that
who provided evidence at the Inquést In relation to thé production of risk assessments and risk
management is no loriger an employee of MML.

2) The Company is saddened that they were not able td:get across to the Coroner that their staff
endeavoured to understand the risks involved and wishes to.réiterate that all staff were
working to the best of thelr abilities at all times. MML ishes to express that they have In the
past and will continue to strive to achieve good health aid Safety practices.

A

Section 6

MML has taken the actions set out below in order to comply with the Coroner's Report and In order to
further review health and safety across Its business, not just In respect of the areas highlighted by the
Coroner's Report. In relation to practices of the farm concerning the cleaning of grain bins It is now
the.case that no personnel whatsdever.are to enter the grain bins at any time for cleaning, or Indeed
any other purposes. This practice no longer forris part of any work at MML. Therefore the potential
tisks-in relation to working inside the grain bins have been eradicated. As a result there is no
remaining risk on site of working in a confined space ~ such that was the subject of évidence at the
inquest.

. DIRECTOR; H, MASON
REG, OFFICE AS ABOVE. MEG. NO. 443412 ENGLAND /3

With regards to the specific grain store building, anew risk assess ent Has: been done alon, 1
method statement, ‘it is now more detalled and addresses the risks of the riewW method of work. “A
copy is attached, This how addresses the risks: that are present In ‘the new cleaning method and the
appropriate method of work for cleaning the bins. This document was updated as result of a visit from
the HSE, after the Inquest. A version of this updated document will also be sent independently to the
HSE and it will also be subject to further review by Cope Safety Management Ltd (see below).

In order to address the Coroner's concerns and to address safety | issues ‘across MML. the Cothpahy has
_ instructed Cope Safety Management Ltd (esmt) (qualifications attached) to review and amend: ~

a) Health and Safety Policy

b)- Béspoke risk assessments including as appendixed to this document, a new risk assessment for
the cleaning of the grain bins.

c} Bespoke safe systems of work, to include emergency plans.a as appropriate (also environmental)

d) Employee H+S handbook OHS

9) Site safety inspections (4 per year) .

~ 4) “Tool Box” talks hald’on site with staff, coinpiete with appropiiate i ature

g) lriternet access to CSML updated H+S dociirientation, to keep MML updated with current
legislation along with telephone contact/support.

h) Quarterly updates on H+S matters

CSML becomes MML’s nominated safety advisor. This is a two year contract, formal signing was 2a"
April ‘16 {copy of agreement enclosed, please note that It {s Optton 1 that Is being taken}. ; :

To broaden MML’s understanding of Health and Safety and to.strengthen our abllity to ensure that.
that staff who are responsible for health and safety understand the issues and risks Jnvolved, further
formal training has been booked as set out below. In particular:- ‘

L  “IOSH Directing Safely” (1 day, to be completed 27" July 16)
i. “IOSH Managing Safely” (4 days, to be complated 27" sept 16)
mw. 1% Ald at Work (3 days, date to be confirmed)

a ‘ce manager)
BE (f2ctory ranager)

|. “IOSH Managing Safely” (4 days, cotnplated ao" June 16)

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. ei: manger)

I. “(OSH Mariaging Safely” (4 days, to ke ‘gmpleted 22 June 16)

There will bé further training for staff members In more focused aréas to strengthen staff involvement
o and understanding. It Is hot possible at this time to o give detalls but it will be on the advice and’ ‘with
‘Input from CSML ; vee

As refétred to above emergency ‘plans will bé specif cally reviewed by cSML and prepare as “and
where appropriate on the advice of CSML and to address the concerns of the Coroner In relation to.
Emergency plans: At the tine of the aécident there were two fully trained and current, first aiders-on

site, These ( There has been a fully
maintained defibrillator on farm since 30" Jan ‘15; with open access. All MML staff have been fully
trained in Its use along with first. ald training.

_ Conclusion
Maurice Mason Ltd has striven to comply with The Health and Safety at Work Act 1974, It recognises
that this process Is a Ilving one and needs continue work and improvement. :

MML believes that It has responded to the Coroner's report actively and positively but it wil continue —
to work both with CSML and the HSE, where necessary, to ensure high standards of practice are
adopted across Its site.

It is difficult to fully articulate the importance that MML attaches to adhering to the highest standards —
of health and safety practice on site, both In the past and going forward.

|, as the director of MML, lost my son. ;

Yours faithfully

Miso
|

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